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Event Information
AAJ Fall Conference: Community Dialogue: Architecture for Justice and Renewal
Date: October 10 — 31, 2012
Location: Hilton Toronto

Registration

Please note that advance registration is closed but space is still available onsite. Registration opens Wednesday, October 10 at 11 am in the Convention Level lobby foyer.

Event Summary
 
The 2012 AIA Academy of Architecture of Justice Conference will be held in Toronto from October 10-12 at the Toronto Hilton Hotel. We are excited to bring the annual conference to Canada for only the second time in thirty years. This year's theme is Community Dialogue: Architecture for Justice and Renewal and is comprised of a series of sessions that were selected to motivate and encourage discussion around the opportunity and responsibility we have in building our communities and our cities. We welcome all planners, architects, engineers, students, owners, public officials, administrators, contractors and vendors to Toronto.

The annual international conference will include presentations and discussion panels that represent three related, but distinct justice sessions: courts, correctional, and law enforcement facilities. Each session runs concurrently, and was selected by the AAJ Planning Committee to feature several 2012 JFR award winners and highlight unique projects that address the community theme.
 
Don't forget to register for the AAJ Sustainability Workshop  to be held Saturday, October 13 from 9 am to noon.
 
Join the AAJ Sustainability Committee in an interactive workshop which will explore how to advance sustainable principles for justice facilities.  This workshop will be a continuation of current committee work on stakeholder education, public relations/advocacy, and the development of a rating system specifically for justice facilities.  You do not need a committee member to attend.  New participants are welcome and it is free to attend.  The workshop will be held at the offices of HDR Architecture, Inc. located at 255 West Adelaide St, Toronto, ON  M5H 1X9.

Conference Web Site
For additional information about this conference visit the conference website.
Toronto Information
When traveling to Toronto for a meeting or convention, when you enter Canada, a CBSA officer may ask to see your passport and a valid visa, if one is necessary.  If you are a citizen of the United States, you do not need a passport to enter Canada.  However, you should carry proof of your citizenship, such as a birth certificate, certificate of citizenship or naturalization, as well as photo identification.  If you are a permanent resident of Canada or the U.S., you should bring your Permanent Resident Card with you.  
American visitors traveling by air require a valid passport to re-enter the United States.  For more information on travel security and border procedures, visit the U.S. Department of State.  American visitors traveling by air require a valid passport to re-enter the United States.    For further information on U.S customs regulations, please visit www.cbp.gov.

For specific information on travel documents required to visit Canada from countries other than the U.S., please refer to www.cbsa.gc.ca and www.cic.gc.ca.

Toronto is served by two airports Toronto Pearson International and Billy Bishop Toronto City Airports.
Toronto is a bustling urban metropolis, but also a city dedicated to its natural beauty.  Take in the view from one of our skyscrapers and you’ll see that Toronto is a surprisingly green city.  Clusters of canopies formed by our over 3 million old and fresh trees act as portals to the many green space.
The fact that Toronto ranks among the most livable cities in the world comes as a result of a broad-reaching green plan that relies on partnerships across the city focused on innovation.  
For information from where to eat and play to how to get there visit the Toronto Tourism website.

Special Needs
The AIA is committed to making meetings and conferences accessible to all to the degree reasonably possible. Please notify us at the time of registration if you have special accessibility needs or specific dietary requirements. Contact Tonya Horsley at thorsley@aia.org or 800-242-3837.  

Registration Confirmations
After you register you will receive a registration confirmation via email immediately.  If you do not receive a registration confirmation please contact AIA Meetings or call 800-242-3837.  If you fax the registration form, please keep the fax transmittal confirmation for your records.  

To ensure you receive the necessary conference materials (registration confirmations, conference updates, advance and final attendee rosters, etc.) please WHITELIST aia.org in your email program.

Registration Policy
Registrations postmarked after September 21, 2012 will not be processed in time to be included on the attendee roster.  Registration and nametags will be produced on-site.

Cancellation Policy
Refunds, less a $100 cancellation fee, will be made for cancellations received in writing by Friday, September 21, 2012.   No cancellation refund is available after September 21, 2012.  Please fax your cancellation requests to AIA Registrar, 202-639-7624 or email to register@aia.org.

Accommodations
A limited block of rooms has been reserved at Hilton Toronto at 145 Richmond Street West in Toronto. Reservations must be received no later than September 21 for the group rate; however, the block may sell out prior to the deadline. You are responsible for making your own reservations. To make your reservation, contact the hotel, 416-869-3456 or book online.  Mention that you are with the American Institute of Architects conference to receive the group rate of $209 CAN for single/double plus 13% percent state and local taxes. Group rate includes internet in the sleeping rooms.   All reservations must be guaranteed with a credit card when you make your reservation.  The group’s cancellation policy requires cancellations be made by 12 noon the day prior to arrival.  

Travel
The AIA is pleased to offer discounted airline and car rentals for this conference. To make your reservations, log on to the AIA Web site and click on the Travel Information link or contact the AIA’s official travel agency, Ovation Corporate Travel at (800) 925-4055 (or 516-624-0308 for international callers) on Monday-Friday from 9am to 8pm Eastern.

Air:
American Airlines offers special rates and numerous discounts on round-trip fares in the United States.  Attendees will receive a 5 percent discount off coach and first-class fares by using discount code 78H2BM.  
How to book on American:
*Directly through American Airlines (www.aa.com) enter 78H2BM in the area for “Promotion Code”
*Call American Airlines Meeting Services desk directly toll free or ask your travel agent to contact, 800-433-1790, and refer to discount code 78H2BM. The hours of operation are 6 a.m. – 1 a.m. Easter Time every day. Reservations for the hearing and speech impaired are also available 24 hours a day, seven days a week, at 800-543-1586.
*Reservations may also be made directly through Ovation Corporate Travel at (800-925-4055)

Are you an AAdvantage member?

Delta Air Lines is offering up to 10 percent discount off eligible published fares to event participants.
How to book on Delta:
To take advantage of these special offers, please follow these simple steps: 
*Book online at the AIA Travel page (without booking fee) and your discount is calculated automatically. 
*Call Delta Meeting Network reservations at 800-328-1111 (Toll-free reservation – No Booking fee), Monday through Friday, 8:00 a.m. – 8:00 p.m. Eastern Time. Refer to File Meeting Code 
*Or, have your travel agent call Delta’s toll-free number to obtain these same advantages for you. The travel agent must refer to NMDDB

Join SkyMiles Rewards Program: https://www.delta.com/skymilesenrollment/landing.action
Rental Car
Rental Savings for your Meeting or Convention
Save $5 a day, up to $25 on any car class. Include PC# 151336 to take advantage of this offer & combine it with your discount CDP# 11356 for additional savings when you reserve a vehicle for your meeting or convention.  
 
Airport Ground Transportation
An Airport Express Shuttle runs from the arrivals terminal at Pearson International Airport to downtown Toronto every 40 minutes between 4:15 am and 11:10 pm.  The nearest drop off point is across from the hotel at the corner of York and Richmond Streets.  The journey takes about 40 minutes and the current cost is $23.95 CAN per person one-way

Force Majeure
The performance of this agreement by either party may be affected by force majeure (including, but not limited to, acts of God, acts of war or other acts of enemies, government  regulation, disaster, strikes, floods, civil disorder, curtailment of transportation facilities, or other emergency or event beyond the control of the parties), thus making it inadvisable, unsafe, illegal, or impossible to provide required accommodations and/or meeting facilities, hold the meeting, or travel to the meeting.  In event of force majeure, either party to this agreement may terminate the agreement upon providing written notice to the other party without penalty or obligation.  Such right of termination shall not be unreasonably exercised.

In addition, the AIA reserves the right, in its sole discretion, to cancel this meeting.  In that event, the AIA shall refund to you all registration fees that it has received from you for this meeting, but shall have no further obligation to you of any type, whether monetary or otherwise.  Accordingly, the AIA shall in no event have any liability to you based on claims for indirect, special or consequential damages of any type whatsoever, and shall have no other obligation to you of any type except as expressly stated in the preceding sentence.
 

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